PIFS-USP Course information

Grant Writing

Grant proposals are persuasive documents that are fundamental tools in organizational funding and output. This course will look at sources of funding, types of proposals and how to write proposals that will meet funding agencies requirements. This will include a number of tips and techniques to increase the potential success of your proposals. An important but often overlooked aspect of proposal writing will also be covered- Building and Maintaining Relationships. Relationships are built on honesty. Potential projects must be a good fit for your organization and your organization must be ready to do the work contained in the proposal. The most successful proposals are going to be those that fulfill the mission and values of your organization and that of the funding agencies as well!

What Will Students Learn?

• Locate potential funders for your organizations on the Internet and use evaluative skills to identify the appropriateness of funding related to their own organization
• Explain the necessity of matching funders interests with organizational needs and use this knowledge in decisions about the validity of submitting a funding proposal
• Describe and understand the basic elements of proposal writing for not-for-profit organizations
• Describe and understand the basic process for successful proposal writing
• Analyze effective relationship-building strategies to engage with funders and use this knowledge in writing a funding proposal
• Describe at least five reasons why funding proposals can be rejected
• Plan, write and submit a proposal in response to funders guidelines

What Topics are Covered?

• Sources of Funding
• Funder Selection
• Top Ten Challenges
• Types of Proposals
• Proposals as a Relationship Builder
• The Ten Steps of Proposal Writing
• Defining Your Proposal
• Key Elements of a Proposal
• Defining the Needs and Desired Results
• Resources and Activities and Evaluation
• Conclusion, Introduction, and Executive Summary

Report Writing

It is essential to understand how to write reports that get read. We write reports in a range of formats and a variety of purposes. Whether you need to report on a product analysis, feasibility studies, project, or something else, report writing is a skill you will use again and again. Having a method to prepare these documents will help you be as efficient as possible with the task. This course will build on a solid base of writing skills to present information in formal, informal, and proposal styles.

What Will Students Learn?

• Learn how to write and proofread so it is clear, concise, complete, and correct.
• Prepare reports that inform, persuade, and provide information.
• Review your work so that it is clear, concise, complete, and correct.
• Learn how to use language that is courteous.
• Apply these skills in real work applications.

What Topics are Covered?

• The four C’s: clear, concise, complete, and correct
• Manners and courtesy
• The stages of report writing (investigating, planning, writing, and revising)
• Using headings, charts, and graphs
• The parts of a report
• Persuasion, designing a message, and tough questions
• Giving credit

Project Management

In this course, we will walk you through the nuts and bolts of project management, from setting priorities to controlling expenses and reporting on the results. You may still have to cope with the unexpected, but you’ll be better prepared.

What Will Students Learn?

• Understand what is meant by a project.
• Recognize what steps must be taken to complete projects on time and on budget.
• Have a better ability to sell ideas and make presentations.
• Know simple techniques and tools for planning and tracking your project.
• Have methods for keeping the team focused and motivated.

What Topics are Covered?

• What a project is
• Project management basics
• How projects can help you
• A project’s life cycle
• Selling and preparing a project
• The role of a project manager
• Project goals
• Laying out a project
• Project risks and contingency planning
• The work breakdown structure
• Planning tools and budgets
• Teamwork and development
• Communication
• Closing out a project
• Team meetings
• Project presentations

Training of Trainer - Resilience

This course will equip you to effectively and efficiently deliver basic training in the field of resilience (Climate Change/Disaster Risk Reduction). The course will cover the skills and techniques needed to deliver training effectively, including sessions on presentation skills, understanding and appreciation of learning modes, and how to design, deliver, evaluate and assess training outcomes and impacts. The objective is to strengthen capacities in resilience for Trainers of Technical Vocational Education and Training (TVET) sector to effectively deliver accurate Climate Change, Disaster Risk Reduction concepts, activities, approaches and pedagogies in the classroom/ communities/ training centres.
Participants will gain an increased appreciation, confidence, and knowledge of the skills needed in order to effectively deliver information related to Resilience.

What Will Students Learn?

• Recognize the importance of considering the participants and their training needs, including the different learning styles and adult learning principles
• Know how to write objectives and evaluate whether these objectives have been met at the end of a training session
• Develop an effective training style, using appropriate training aids and techniques
• Conduct a short group training session that incorporates these training concepts
• Basic concepts of climate change including causes and effects, impacts at a global scale and in the Pacific, and incorporate relevant elements into their teaching and in developing tasks/assessments and activities for students.
• Identify local adaptation and mitigation activities and support other trainers to incorporate adaptation and mitigation activities with students

What Topics are Covered?

• Resilience concepts
• Defining a successful training program/trainer
• Adult learning and the learning process
• Principles of adult learning
• Style assessment, including introvert/extrovert analysis
• Applying the learning cycle
• The training process (planning training, choosing methods, designing learning sequences)
• Adding games
• Setting the climate
• Presentation skills
• Dealing with difficult trainees
• On-the-job training
• Evaluation techniques

Monitoring & EvaluationMonitoring & Evaluation

This training equips you with the practical knowledge and skills to carry out monitoring and evaluation for funded projects. In six sessions spread over three days, you will learn about the key concepts of monitoring and evaluation; the M&E system, data collection and analysis; reporting, and ethical considerations. At the end you should be able to use your skills to improve project performance and better meet donor requirements.

Session 1: Introduction to monitoring and evaluation

Objective: To introduce participants to the general concepts of M&E

Topics Covered:
• Results‐Based Management
• Logical framework and theory of change
• Linking policies, programmes, and projects
• Types of monitoring and evaluation
• Evidence‐based decision‐making

Session 2: Planning For Monitoring and Evaluation:

Objective: To provide a planning methodology for M&E

Topics Covered:
• Key processes for M&E Planning
• Data collection planning
• Data analysis planning
• Reporting planning
• Personnel and budget

Session 3: Data Collection and Management

Objective: To present the essentials about data collection and management

Topics Covered:
• Data collection methods
• Tracking Indicators
• Quantitative and qualitative data
• Data management
• Risk management

Session 4: Data processing and analysis

Objective: To explain data analysis methods and tools

Topics Covered:
• Data analysing planning and alignment to logic model
• Frequency, processes and stakeholders engagement
• Biases in monitoring and evaluation
• Proceeding with data analysis
• Data preparation, analysis, presentation
• Tools and approaches for data analysis

Session 5: Reporting

Objective: To provide the essentials of M&E reporting

Topics Covered:
• Plan for reporting
• Plan for information utilization
• Information dissemination
• Review meetings
• Decision‐making and planning.

Session 6: Administration and Ethics

Objective: To teach M&E administration and ethics

Topics Covered:
• Evaluation budget
• Procurement methods to select an evaluation
• Contracts for evaluators
• Ethical principles and M&E
• Ethics in evaluation